BUSINESS
LETTER
DISUSUN
OLEH :
MUHAMMAD
AKBAR FARHAN PRESETYO
27214062
3EB06
FAKULTAS
EKONOMI
JURUSAN AKUNTANSI
UNIVERSITAS GUNADARMA
BUSINESS
LETTER
A business letter is a letter written in formal language, usually used
when writing from one business organization to another, or for correspondence
between such organizations and their customers, clients and other external
parties. The overall style of letter will depend on the relationship between
the parties concerned. There are many reasons to write a business letter. It
could be to request direct information or action from another party, to order
supplies from a supplier, to identify a mistake that was committed, to reply
directly to a request, to apologize for a wrong or simply to convey goodwill.
Even today, the business letter is still very useful because it produces a
permanent record, is confidential, formal and delivers persuasive,
well-considered messages.
1. full block style
Full block style is a
letter format in which all text is justified to the left margin. In block
letter style, standard punctuation is placed after salutations and in other
headings. Open punctuation, however, refers to a modification of style where
all nonessential punctuation is omitted. A few key factors will help you
understand block style format and the difference that open punctuation makes.
2.block style
block
letters refers to writing or typing that is printed and
not written in cursive or with any joined letters. Many forms and teachers will
request that a form or assignment be written in block letters to make it easier
to read. The picture is an example of block letters compared to cursive
letters. As can be seen, block letters are much easier to read.
3.semi block style
The semi-block letter
is a more traditional letter format than the full-block or block. The
identifying features of the semi-block style letter is the left justification
of the inside address (3) and salutation(4) and the indentation (five to ten
spaces) of the first line of each paragraph (5). The dateline (2) is placed to
the right or to harmonize with the letterhead. . The complimentary close (6)
and the signature line (8) are typed to the right of the horizontal center of
the page.
4.Indented style
indent style is a convention governing the indentation of blocks of code to convey the program's structure. This article
largely addresses the free-form languages, such as C programming
language and its descendants, but can be (and frequently is) applied
to most other programming languages (especially those in thecurly
bracket family), where whitespace is otherwise insignificant.
5.simplified
style
Simplified of Style is an overview of commonly used style
guidelines taken from the Wikipedia:Manual
of Style and its subpages (together called the MOS).
When a MOS guideline offers a choice of style, use only one alternative
consistently throughout an article, and do not unreasonably alter a choice that
has already been made. The MOS has too many suggestions to memorize, or even to
consult regularly, but because they are based on consensual discussion, they
often settle time-wasting arguments.
6. Hanging Indentation Style
Style of paragraph composing in which the first line of a text is aligned with
the left-margin, and all other lines are indented (moved toward right) by an equalamount of space. Used rarely, except in displaying lists of data. Also called out-denting
The Heading
The heading contains the return address with the date on the last line. Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address. Often there is a line skipped between the address and the date. It is not necessary to type a return address if you are using stationery with the return address already imprinted, but you should always use a date. Make sure the heading is on the left margin.
The heading contains the return address with the date on the last line. Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address. Often there is a line skipped between the address and the date. It is not necessary to type a return address if you are using stationery with the return address already imprinted, but you should always use a date. Make sure the heading is on the left margin.
Recipient’s Address
This is the address you are sending your letter to. Be sure to make it as complete as possible so it gets to its destination. Always include title names (such as Dr.) if you know them. This is, like the other address, on the left margin. If a standard 8 ½” x 11” paper is folded in thirds to fit in a standard 9” business envelope, the inside address should appear through the window in the envelope (if there is one). Be sure to skip a line after the heading and before the recipient’s address, then skip another line after the inside address before the greeting. For an example, see the end of this sheet for a sample letter.
This is the address you are sending your letter to. Be sure to make it as complete as possible so it gets to its destination. Always include title names (such as Dr.) if you know them. This is, like the other address, on the left margin. If a standard 8 ½” x 11” paper is folded in thirds to fit in a standard 9” business envelope, the inside address should appear through the window in the envelope (if there is one). Be sure to skip a line after the heading and before the recipient’s address, then skip another line after the inside address before the greeting. For an example, see the end of this sheet for a sample letter.
The Salutation
The salutation (or greeting) in a business letter is always formal. It often begins with “Dear {Person’s name}.” Once again, be sure to include the person’s title if you know it (such as Ms., Mrs., Mr., or Dr). If you’re unsure about the person’s title then just use their first name. For example, you would use only the person’s first name if the person you are writing to is “Jordan” and you’re not sure if he or she is male or female.The salutation always ends with a colon.
The Body
The body is the meat of your letter. For block and modified block letter formats, single space and left justify each paragraph. Be sure to leave a blank line between each paragraph, however, no matter the format. Be sure to also skip a line between the salutation and the body, as well as the body and the close.
The Complimentary Close
The complimentary close is a short and polite remark that ends your letter. The close begins at the same justification as your date and one line after the last body paragraph. Capitalize the first word of your closing (Thank you) and leave four lines for a signature between the close and the sender’s name. A comma should follow the closing.
The Signature Line
Skip at least four lines after the close for your signature, and then type out the name to be signed. This often includes a middle initial, although it is not required. Women may put their title before had to show how they wish to be addressed (Ms., Mrs., Miss).
The signature should be in blue or black ink.
Enclosures
If you have any enclosed documents, such as a resume, you can indicate this by typing “Enclosures” one line below the listing. You also may include the name of each document.
The salutation (or greeting) in a business letter is always formal. It often begins with “Dear {Person’s name}.” Once again, be sure to include the person’s title if you know it (such as Ms., Mrs., Mr., or Dr). If you’re unsure about the person’s title then just use their first name. For example, you would use only the person’s first name if the person you are writing to is “Jordan” and you’re not sure if he or she is male or female.The salutation always ends with a colon.
The Body
The body is the meat of your letter. For block and modified block letter formats, single space and left justify each paragraph. Be sure to leave a blank line between each paragraph, however, no matter the format. Be sure to also skip a line between the salutation and the body, as well as the body and the close.
The Complimentary Close
The complimentary close is a short and polite remark that ends your letter. The close begins at the same justification as your date and one line after the last body paragraph. Capitalize the first word of your closing (Thank you) and leave four lines for a signature between the close and the sender’s name. A comma should follow the closing.
The Signature Line
Skip at least four lines after the close for your signature, and then type out the name to be signed. This often includes a middle initial, although it is not required. Women may put their title before had to show how they wish to be addressed (Ms., Mrs., Miss).
The signature should be in blue or black ink.
Enclosures
If you have any enclosed documents, such as a resume, you can indicate this by typing “Enclosures” one line below the listing. You also may include the name of each document.
KINDS OF BUSINESS LETTER
Inquiry
Letters
Inquiry letters ask a
question or elicit information from the recipient. When composing this type of letter,
keep it clear and succinct and list exactly what information you need. Be sure
to include your contact information so that it is easy for the reader to
respond.
Order Letters
Order letters are sent by consumers or businesses to a
manufacturer, retailer or wholesaler to order goods or services. These letters
must contain specific information such as model number, name of the product,
the quantity desired and expected price. Payment is sometimes included with the
letter.
Complaint Letters
The words and tone you choose to use in a letter
complaining to a business may be the deciding factor on whether your complaint
is satisfied. Be direct but tactful and always use a professional tone if you
want the company to listen to you.
Payment letter
A letter of credit that is paid a fixed number
of days after shipment or presentation of prescribed documents. It is used
where a buyer and a seller have a close working relationship because, in
effect, the seller is financing the purchase by allowing the buyer a grace
period for payment.
A deferred payment letter of credit differs from a sight draft or time draft in that no drafts are involved but the payment is guaranteed on the stated date. However, there being no draft, the beneficiary party's ability to discount or sell his or her right to payment is restricted. Also called usance letter of credit.
Application leter
A deferred payment letter of credit differs from a sight draft or time draft in that no drafts are involved but the payment is guaranteed on the stated date. However, there being no draft, the beneficiary party's ability to discount or sell his or her right to payment is restricted. Also called usance letter of credit.
Application leter
application letter is a
business document, part of the important correspondence between applicant and
organization, firm or company, institution or various boards and committees
that publish a vacancy. It is a paper frequently used in all levels of
government, commerce, industry, and academia. Students planning to correspond
in any undertaking require the understanding of the main points of a job application
letter.
Curriculum vitae
A curriculum vitae (English pronunciation: /kəˈrɪkjᵿləm ˈviːtaɪ/, /ˈwiːtaɪ/, or /ˈvaɪtiː/)[1][2] (CV or vita) is a written overview of a person's experience and other
qualifications for a job opportunity. In some countries, a CV is typically the
first item that a potential employerencounters regarding the job seeker and
is typically used to screen applicants, often followed by an interview. CVs may also be requested for applicants to postsecondary
programs, scholarships, grants and bursaries. In the 2010s, some applicants
provide an electronic text of their CV to employers using email, an online employment
website or using a job-oriented social networking service' website, such as LinkedIn.
REFERENSI
